Documents for 3/24/2020 BOG Meeting

3/24/2020 DRAFT AGENDA (Includes telecon login and access #) 3-24-2020 Draft Agenda

NOVEMBER DRAFT MINUTES 11-19-2019 Draft Minutes

FEBRUARY TREASURER’S REPORT POW February 2020 Treasurer’s Report

BOAT BASIN VENDOR PRESENTATION  POW Bulkhead Replacement Overview                   POW Bulkhead Replacement RFP & Responses (multiple documents)

RACE – POW Presentation

SECURITY VENDOR PRESENTATION Security RFP 2020     Westech Proposal    Ace Security Proposal

BOG SUB-COMMITTEE PROCESS POW Sub-committee practices

CONNECTICUT ROAD WATER

2021 BUDGET & ANNUAL MEETING SCHEDULE Point-O’-Woods-Budget-FY-21

PROPOSED ORDINANCE CHANGES Golf Cart Curfew   Beach Smoking Ban    Fishing in Boat Channel

 

 

Happy New Year

2020 Summer Season schedule is as follows:

Boat Basin Invoices – all invoices were emailed out on 2/4 with a return date of Mar. 15

Boats on the Beach application has been posted under Leisure Activities > Beach

Resident sticker pick up will begin May 23 at the Pavilion

Security Reminder

Our POW night watchman and the Town of Old Lyme police department are patrolling our community on a nightly basis throughout the winter months.  We still recommend that you lock your cars and secure all your outside belongings to include boats, trailers, grills etc.

 

 

Summer Employment 2020

 Each season, Point O’Woods hires a number of people to work with the Security, Recreation and Grounds staff. The hiring process will be handled through the Administration office, which works with the Commissioners.

If there is interest in working for POW during the 2020 season, please complete an application and forward it to the office by email (powoffice@att.net) or USPS P.O. Box 152, South Lyme, CT 06376 by 1/31/2020. The application is on the website (pointowoodsct.com) or email the office and they will send you one. Please include information about what type of work you are interested in. The specific positions will be defined in February, interviews conducted in March and hiring decisions made by the Board in April. If you are not absolutely certain that you are interested, submit an application anyway by the cut off date 1/31/2020 so you don’t miss the opportunity.

Seeking Applicants for POW Treasurer

Point O’Woods Association, Inc.

 After 5 years of outstanding service as Point O’Woods Treasurer, Roy Johnson has decided to step down effective June 2020. Roy will continue through the 2020/2021 planning and budget process and train his replacement. He is leaving the position, and the financial records in excellent condition. During his tenure he implemented QuickBooks accounting software, structured the planning and budgeting process, established a capital planning process to better plan and track reserves for future ‘big ticket’ items, and ensured that financial audits produced positive outcomes. We wish Roy and Marie the best in their future endeavors.

The Board is seeking qualified applicants to fill this appointed, part-time compensated position.

The treasurer monitors the financial condition of the POW Association and oversees the financial administration of the POW Association, including receipts, disbursements, payroll, investments, and performance against budget. The qualified candidate should possess a business, accounting or financial background, be familiar with budgeting, and be proficient in QuickBooks software, spread sheeting, and general computer user skills.

A detailed job description, application and recent financial reports can be obtained from the Admin Office powoffice@att.net or 860-434-5686.

Increased Fines for Violations

One of the appeals to Point O’Woods is the sense of safety and security in the community. The Board of Governors is especially concerned about the safety and security of our homeowners, families, guests and their property.

New resident stickers with the centennial logo were distributed this year to distinguish them from parking stickers that have a red ‘P’ on them. This will help the security staff in identifying cars entering as having the right to enter Point O’Woods and keep the traffic moving. Please affix the sticker on the lower left of your windshield and you will be waved through after you stop at the stop sign.

There is a new security contractor this year and they have been instructed to ensure that all cars stop at the stop sign before proceeding.

For the safety of all, you must stop at the stop sign. Signs have been posted as you enter the tunnel advising that stopping ahead is required. Fines for certain violations have been increased to $100:

  • Title IV, Chapter 2, Section 5 (operator failure to give name and show or surrender license)
  • Title IV, Chapter 2, Section 8 (disobeying orders of an officer),
  • Title IV, Chapter 2, Section 24 (failure to stop at a stop sign)

Board of Governors

Point O’Woods Book 100 Years from 1919 to 2019

A history book written by Thomas Gworek for our 100 year celebration is now on sale.  They can be purchased at the POW office, The Scoop Shop, Old Lyme Landscape and through the Women’s Club.  The price per book is $25.00.

If you want to purchase a book but are not able to pick one up at one these locations, contact Tom Gworek at 860-529-7104, 860-434-5944 or email him at gtgworek@gmail.com.  Shipping will be an additional $5.00 to cover the expense.

2020 Board Meeting Schedule

The Point O’Woods Board of Governors meets monthly to conduct Association business.
The meetings are scheduled for the 4th Tuesday each month and will begin at 6:30 pm.  The 2020 meetings will be held at different locations so check the published agenda on the bulletin boards or the website for locations. POW residents are encouraged to attend. The agenda is posted on the website and bulletin boards at the beach no later than 24 hours before the scheduled meeting. The charter requires that minutes be posted in the same locations within 48 hours after the meeting (if minutes are not ready for posting, at a minimum the decisions at the meeting will be posted with full minutes following a few days later).

2020 Board Meeting Schedule
.         March 24 – Fellowship Hall, First Cong. Church 2 Ferry Rd Old Lyme       (FCCOL)
.         April 7 – Budget Workshop – Fellowship Hall, (FCCOL)
.         April 28 – Fellowship Hall,  FCCOL
.         May 26 -Fellowship Hall, FCCOL
.         June 23 – Meeting Room – Old Lyme Town Hall
.         July 28 – Meeting Room – Old Lyme Town Hall
.         August 25 – Meeting Room – Old Lyme Town Hall
.         September 22 – Fellowship Hall, FCCOL
.         October 27 – Fellowship Hall, FCCOL
.         November 17  – Fellowship Hall, FCCOL

 Phoebe Griffin Noyes Library in Old Lyme is under construction this year 
The BOG meeting will be held at other locations so check the published agenda on the bulletin boards or the website.

         Annual Meeting
            June 6, 2020 – 6:00 PM – Old Lyme Middle School