Board Composition and Powers
The Connecticut State Legislature has authorized a charter for the Point O'Woods Association, Inc. that describes certain rights and responsibilities to self govern the community. The nine member Board of Governors (BOG) constitutes the governing body of the Association and has charge of the execution of all charter provisions, ordinances, rules and regulations or other acts adopted by the association. The Board also makes recommendations to the Association for charter changes, new ordinances, new bylaws and rules and regulations to promote the general welfare of the Association.
A board of nine members is elected by Point O' Woods property owners at the Annual Meeting. Each member serves a 3-year term, and three positions are filled each year. Any person who owns real property within the territorial limits of the Association at the time of the annual meeting is eligible for election to the board of governors. Incumbent Board members, as well as new potential members, are placed on the ballot at the April monthly Board Meeting by a Board vote.
The BOG holds regular monthly meetings during the months of March through November. These meetings, similar to town meetings are open to the public. Agendas are posted on the bulletin boards at the beach and on the website no later than 24 hours before the meetings. Minutes are posted in the same locations no later than 48 hours after the meetings.
Following the annual meeting, the Board of Governors holds an organizational meeting and elects a president and vice president, each of whom serves for a period of one year. Duties of these officers include:
President. The president serves as the chief executive officer, and presides at all meetings of the voters and Board of Governors. They shall be responsible for delegation of duties and coordinating the activities of the board of governors.
Vice President. In the absence of the president, the vice president fulfills all the president's duties, and carries out such special assignments as may be delegated by the president.
The Board of Governors determines commissions which are deemed necessary to carry out the Association’s management and administrative functions. Each commission shall be headed by a member of the board of governors, appointed by the president. Commissioners include:
Beach Commissioner. Responsible for the beach condition, cleanliness and grooming. Ensures safety of the raft and swim area as well as regulatory compliance with CT DEEP, Old Lyme Harbor Master, etc. Manages the Boat Storage on the Beach Program for kayaks, paddleboards, etc.
Boat Basin Commissioner. Responsible for the boat basin program and services. Ensures safety of the boat basin and boat channel, as well as regulatory compliance with CT DEEP, Old Lyme Harbor Master, etc.
Grounds Commissioner. Manages the staff and services of grounds and maintenance in support of other Commissioners needs. Maintains lawns, signage, installation of swim lines, leaf pick-up, snow plowing, etc. to ensure the safe and clean grounds.
Ordinance Commissioner. Ensures communication, interpretation and compliance with the ordinances. Develops new ordinances and revisions as required for owners’ approval at the Annual Meeting. When a violation occurs, works with the Security Commissioner for interpretation and enforcement and manages the appeal process.
Recreation Commissioner. Organizes and schedules a broad range of programs and events for the enjoyment of residents and guests of all ages at Point O'Woods in an effort to enhance the summer beach experience. This includes evening programs like movies, bingo, and concerts; as well as special events such as the 5K and Golf Tournament.
Roads Commissioner. Responsible for ensuring the safety and serviceability of Point O'Woods roads, drains, parking lot, trees and utility poles. Interfaces with grounds staff for road inspection and maintenance.
Security Commissioner. Oversees the safety and security program for Association members and their property within Point O'Woods. Provides guidance to security guards, parking lot attendants. Interfaces with the Ordinance Commissioner to ensure ordinance compliance.