Point O' Woods Beach

POW BOG Special Meeting – Teleconference
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Agenda 2-22-2021 Special Meeting 86 Hillcrest Rd

Documents:

ZBA Application 86 Hillcrest

86 Hillcrest Aerial View

Parker Right of Way View to Water

86 Hillcrest Plan

86 Hillcrest photos submitted to ZBA

86 Proposed Change Sketches

 

 

 

 

 

The popularity of kayaks and paddle boards has continued to increase along with the interest in conveniently storing them on the beach. Space for storage has increased over time encroaching on beach area for swimmers and sunbathers. The Board has decided that the allocation of space will be set to 80 vessels which will all be stored in assigned numbered slots in racks and no vessels will be stored on the beach. No additional space will be allotted for sailboats, canoes, etc. (those authorized in 2019 and 2020 are grandfathered).

Eligibility for slots is restricted to property owners with a maximum of 2 per property.

Registration for 2021 will mirror the process for allocating boat slips in the boat basin with current slip owners being offered the opportunity to renew their slot. A wait list will be maintained for assigning open slots as they become available.

Process

1. 2020 slot renters will receive an email by 1/20/2021 requesting they inform the Office of their interest in renewing by 2/1/2021
2. The Office and Beach Commissioner will notify wait listed individuals of an opening going down the list which has been developed by the first-come/first-served approach. The 2020 Wait List of 8 residents will roll over to 2021. All slots will be allocated by 3/1/2021
3. The waitlist application will be available on the website 1/18/2021

Assignment

The Beach Commissioner will assign slots by 5/1/2021 and stickers will be available about Memorial Weekend.

Registration Form for Renewals and New (may be waitlisted)

Boats-on-the-Beach-Application 2021

 

 

 

Application due date extended to January 15, 2021. Applicants do not need to be POW residents.

 

The Board of Governors Secretary, Jean Smith, who has served for 7 years has informed the Board that she is resigning in the spring.  That means we will need a new Secretary so the Board is launching a search for a replacement.

The Secretary is a key compensated, appointed position that is responsible for preparing for all Board meetings, recording Board decisions and ensuring that Point O’Woods complies with all the posting and noticing requirements stipulated by the POW Charter and Connecticut Freedom of information Act.

The Secretary works closely with the Office Administrator, Pam Spadaccini, who handles the day-to-day administrative activities.

Interested applicants should send a letter expressing interest in the position and a description of their qualifications along with a resume to The Administrative Office at powoffice@att.net or POW Administration Office, P.O. Box 152, South Lyme, Ct 06376.

Please notify the office of interest by 01/15/2021.

POW SECRETARY JOB DESCRIPTION

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12-15-2020 Special Truck Mtg

Proposals:

Taska Ford Truck Bid

Haldeman Bid

Watertown Ford Truck Bid

 

Postcards have been mailed to owner addresses of record announcing the availability of the Newsletter on this website. If you cannot access it electronically, please contact the Administration Office (860-434-6486) and they can mail you a paper copy.

The Newsletter can be accessed here:

2020 Newsletter

The Boat Basin Restoration Project Frequently Asked Questions (FAQs) are here:

Boat Basin FAQs

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11-17-2020 Draft Agenda

Financial  Report for October 2020

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10-27-2020 BOG Meeting Draft Agenda

Sept 2020 Financials

2021 Security Suggestions

2020 Boat Basin Fee Structure Cost Analysis and Fee Adjustment Proposal

 

 

The Board appreciates the interest in membership on this committee of 5 very qualified residents. The ordinances specify a 3 member committee and the board announces the recent appointments to the BOG Nominating Committee as:

• Michelle Frascarelli serving as Chair for a 3 year term
• Michelle Morin serving a 2 year term
• Carol Bartlett 4 serving a 1 year term

Each year, one member’s term will expire and the incumbent may return for 3 years or a new member will be appointed to serve a 3 year term.

This Committee will recruit Board of Governors candidates and recommend them to the Board who will establish the ballot for the three Board positions that open each year. The ballot can include incumbents from the current board and the new recruits. There is no limit to the number of candidates on the ballot.

If you have an interest in being considered a candidate for the Board of Governors, notify the office at anytime (powoffice@att.net). When the recruitment process is defined by the new nominating committee you will be contacted.

 

The outcome of the election resulted in the return of Carl Filios, Mike LaFleur and Randy McHugh for another 3 year term. There were no other candidates nominated by the property owners. The Commissioner assignments are as follows:

President, Randy McHugh
Vice President, Mike Aron
Beach, Fred Callahan
Boat Basin, Abe Krisst
Grounds, Bud Phelps
Ordinance, Carl Filios
Recreation, Beth Kelly
Roads, Mike LaFleur
Security, Chuck Tatelbaum

Due to the coronavirus pandemic, the Annual Meeting will not be held. CT Executive Order 7I states that the Board of Governors will establish the budget and mill rate for Fiscal Year 2021.

The Annual Report was mailed on 5/22/2020 to property owners’ addresses on record. It included he Treasurer’s Report with proposed budget ($436,156) and mill rate (2.78).
POW 2020-21 TREAS RPT
POW FY 2021 BUDGET FINAL
SUMMARY POW FY 2021 BUDGET
POW FY 2020/2021 BUDGET COMPARISON